How to Start a Paperless Eco Finance Office as a Startup Company
Do you want to learn how to Start a Paperless Eco Finance Office as a Startup Company? Check out these tips by Lauren and empower your employees to be eco-friendly.
The motivation for entrepreneurial ventures can be found in numerous places – some people start their own companies because they are tired of the traditional 9 to 5 job and they desire a change, while others are motivated by an idea they wish to share with the world. Some business owners are in it for the money and others found NGOs out of their passion to help others.
While there is space for all these types of companies, what should be evicted from the world of business are the practices which are harmful to our environment. So, if you are keen on building an eco-friendly office environment in the financial sector, here are a few pieces of advice on how to achieve it.
Go green all the way
Although most employers incorporate plants into offices as a part of the office design envisioned by an interior designer, the truth is that the plants serve a higher purpose than toning down the sterile look of a typical office. They absorb airborne pollutants and release oxygen into the air which boosts the employees’ concentration and consequently, productivity. Needless to say, these benefits might inspire some business owners to make a little office forest.
Speaking of forests, there is one simple practice you can introduce to your office which might help plant thousands of trees. All it takes is for you and your employees to use a search engine called Ecosia a couple of times a day (or make it your default search engine!) because Ecosia directs 80% of its revenue to planting trees. Considering all the forests which were destroyed throughout the past to make office paper, especially for industries with high document retention such as the financial industry, it is time to bring something back to nature.
Automate the payroll system
There are numerous benefits to opting for a paperless automated payroll system, both for employers and employees. For starters, automation helps streamline the entire payroll process and eliminates the need for any usage of paper. This enables employers to find better use for the time as well as money that is saved by introducing this system, such as charity donations.
As mentioned, this paperless payroll system isn’t just time-saving from the employers’ point of view. For instance, with employee income cards the employees will get quick access to their earnings without having to wait in line to cash in paper checks. Paperless payroll also eliminates check cashing fees which means that employees won’t lose money on them. This system revolutionized business operations because it saves the most valuable assets of any entrepreneur in the finance sector: time and money, while simultaneously helping the environment by making paper usage obsolete.
Take your business to the cloud
Another element in your ‘going paperless’ strategy is the storage of your business operation data and customer data. Your finance office can manage without having paper documents stacked in folders and the reckless printing of presentations and sheets. Besides being harmful to the environment, this paper-based system takes up a lot of office space which is additionally problematic.
What you can do to put an end to this practice is to move all that storage to the cloud. Not only is it eco-friendly but it is also rational in terms of finance because a monthly fee is all you need to tend to. Your employees would be able to access all information at any time and from any location, providing that they have clearance which has a positive influence on productivity. That also means that you are able to tap into a different talent pool and hire foreign employees to work remotely. Cloud technology contributes to a paperless system while simultaneously allowing a business to operate in a closely-knit manner.
Get everyone on board
Perhaps the key element in persevering in the paperless scheme is getting everyone on board with that idea. Unless your employees truly embrace paperless practices, the paper will still be wasted in your finance office so you need to raise their awareness on the topic of sustainability and show that you are serious about implementing miscellaneous eco-friendly practices.
For instance, insist on each employee turning off their computers at the end of the workday as well as plugging them out to make sure no power is wasted while they are not being used. To take it a step further, substitute all traditional light bulbs with LED ones because they are energy-efficient and have a significantly longer lifespan. When your office kitchen starts running out of provisions, make sure you buy items such as milk, coffee, sugar, etc. in bulk because this results in minimizing the usage of plastic bags and reduce transport-related pollution. Being consistent and true to your paperless and eco-friendly practices will motivate the employees to do the same not only at work but at their homes as well.
If you direct your efforts to it, you can make your finance business paperless from the start. And not only paperless since there are plenty of good practices that you can introduce from the early beginning so that the employees can get used to them easier. With most of these solutions positively affecting productivity, there shouldn’t be any doubt in your mind about going all in.
Lauren is a regular Bizzmark Blog author that has many articles published with the main focus on clients who want their brands to grow in the fast-changing and demanding market. Her personal favorites are successes of small businesses, startups, and entrepreneurs. She goes through life with one strong moto – Kindness, always.
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