Remote work brought a lot of benefits to employees but at the same time, it created a lot of headaches for team leaders. It was difficult managing a team as it was, but managing a remote team now became a nightmare. Or that’s what you think.
While managing a remote team doesn’t come without its own set of challenges, there are also pretty viable solutions. Those solutions are called remote team managing tools and there are a ton of them.
So, to help you narrow down your options, we compiled a list of 7 tools for managing a remote team.
Project management tools
A great team leader knows that managing projects is the first step toward running an efficient team. However, running a team and managing projects at the same time is not easy.
That’s why many great project managing tools can help you plan and assign tasks, set deadlines, track time spent on tasks, make sure everyone is sticking to deadlines and so much more. Here are the three best project management tools up to date.
The reason why Trello is so popular among many great businesses is thanks to its many advantages. First of all, it is easy to use, you don’t have to switch from one app to another. Instead, Trello has boards, cards, and lists, used to assign tasks, prioritize projects, and follow task progress. This makes it pretty convenient.
Trello is free, which means that there are no limitations and you can use it pretty much anywhere – on your phone, tablet, or computer.
Asana is yet another very popular project management tool. It’s a tool that is pretty user-friendly, nicely designed, and thus intuitive. Asana is nicely organized and efficient and allows users to keep track of and prioritize tasks.
It’s also great as a collaboration tool. It has all the necessary features that make both management and collaboration easy. Another benefit of Asana is the fact that is well-integrated with other project management apps such as Slack, Google Drive, and Microsoft Teams.
Teamly is a comprehensive solution for remote team management, offering a suite of tools that streamline communication, task assignment, and time tracking. Its intuitive interface allows teams to engage in text, audio, and video chats, fostering a collaborative environment despite geographical distances.
One of Teamly’s standout features is its screen recording capability, which allows team members to visually explain tasks or projects, enhancing clarity and understanding. Additionally, Teamly’s time tracking module provides a clear overview of each team member’s work hours, ensuring accurate payroll processing. With Teamly, managing a remote team becomes a seamless and efficient process.
The third on our list of great project management tools is ProofHub. With this tool, you can plan projects, organize your work, and collaborate with your team and clients all in one place.
And just like the other two tools, ProofHub is also easy to navigate and use. Since it’s an online project management software, all you need is an internet connection, no installation is required.
It uses boards and charts to help you assign tasks and organize your work. As for collaboration, you can use chats, mentions, and announcements to communicate with your team members.
Communication and collaboration tools
Communication, both internal and external is crucial for the success of your business. As such all internal communication examples, as well as external ones, need to be facilitated as much as possible. That’s where communication and collaboration tools can be of great help.
Deemed by many as the number one communication tool, Slack can be used both on desktops and smartphones. Slack has pretty much all you need to effectively communicate with your team – chats, channels, video conferences, integrations, bots – just name it and Slack’s go it.
Slack is easy to use and it keeps all your conversations organized and easily searchable. It’s a pretty versatile tool that allows you to communicate with your whole team, or with each member separately. It’s a great tool for collaboration on projects, sharing, and editing documents.
Slack integrates with other apps such as Dropbox, Google Drive, Asana, and Twitter, to name a few.
Basecamp is a real-time communication app that has a lot of useful features. Those features include to-do lists, calendars, tracking, and due date options, document and information sharing options and so much more.
Basecamp is not only great for internal communication but project management and client relations as well. So, it’s a great and versatile tool to have in your arsenal. It’s also integrated with many other communication and project management tools.
File/Information sharing tools
Having a reliable and safe file-sharing platform can save you a lot of headaches. As you know, when working remotely, information and file sharing is inevitable, necessary even. That’s why it would be very convenient to have a tool that can help you exchange and keep all the info and files organized and easily accessible.
7. Google Drive
This cloud-based storage can store files of any shape and size. It’s easy to navigate and best of all, it’s free when you first start using it. You have 15GB of storage included with your free account before making any financial commitment.
Google drive is quick and allows you to either store your files safely or share them with whomever you want. It’s also compatible with other apps, which means that you can view your PDFs, edit and convert files, sign documents electronically, and so much more.
Just like Google Drive, Dropbox is another cloud-based storage where you can store, share, and transfer your files. Dropbox is easy to use, and you can also use it on any device.
Again, just like Google Drive, you start free with limited storage and if you like it, you can pay to unlock all the unlimited features.
With Dropbox, you can rest assured that your files are safe and protected. And if you accidentally get rid of some of your files, you can easily access deleted files within a certain timeframe.
And there you have them – all the best tools that can help you manage your team effectively. Hopefully, one of these turns out to be perfect for you and your remote team.
What are the key challenges in managing a remote team?
Key challenges include communication barriers, time zone differences, tracking productivity, and maintaining team cohesion and company culture remotely.
How can communication be effectively managed in a remote team?
Use a combination of communication tools (like Slack, email, and video conferencing), establish clear communication protocols, and schedule regular check-ins.
What tools are essential for managing a remote team?
Essential tools include project management software (like Asana or Trello), communication platforms, time tracking tools, and collaborative document-sharing applications.
How do you build and maintain team culture with a remote team?
Foster team culture by creating virtual social interactions, recognizing achievements, and encouraging open and frequent communication.
What strategies can be used to track and boost productivity in a remote team?
Implement productivity tracking tools, set clear goals and deadlines, and encourage a balance between work and personal life to prevent burnout.
How can managers ensure effective onboarding for remote employees?
Provide comprehensive virtual training, assign a mentor for new hires, and ensure they have access to all necessary tools and resources.
What are the best practices for conducting virtual meetings with remote teams?
Best practices include having a clear agenda, using reliable video conferencing tools, encouraging participation, and keeping meetings concise and focused.
How do you handle time zone differences in a remote team?
Handle time zone differences by scheduling meetings at mutually convenient times, rotating meeting hours, and using asynchronous communication methods.
How can remote team leaders support employee well-being?
Support well-being by encouraging regular breaks, respecting personal time, offering flexibility, and providing resources for mental and physical health.
What is the role of trust in managing a remote team, and how can it be built?
Trust is crucial; build it by showing confidence in your team’s abilities, communicating transparently, and avoiding micromanagement.
How can managers set clear expectations for remote teams?
Set clear expectations by defining goals, responsibilities, and deadlines explicitly, and ensure understanding through regular communication.
What are effective ways to encourage collaboration in a remote team?
Encourage collaboration by using collaborative tools, creating virtual spaces for brainstorming, and encouraging team members to share ideas and feedback.
How important is flexibility in managing a remote team, and how can it be implemented?
Flexibility is vital to accommodate different working styles and time zones. Implement it by allowing flexible work hours and focusing on results rather than specific working hours.
Can remote team management benefit from cross-cultural training?
Yes, cross-cultural training helps in understanding and respecting diverse backgrounds and communication styles, enhancing team cohesion and collaboration.
What are some common mistakes managers make when managing remote teams?
Common mistakes include over-reliance on email, neglecting team building, insufficient communication, and not recognizing team members’ efforts.
How do you handle conflict resolution in a remote team?
Address conflicts promptly through open communication, understand different perspectives, and strive for a solution that acknowledges everyone’s concerns.
What are the best ways to assess the performance of remote team members?
Assess performance based on output, quality of work, ability to meet deadlines, and contribution to team goals, rather than just tracking hours worked.
How can managers ensure data security and privacy in a remote work environment?
Implement robust cybersecurity measures, educate team members on data security practices, and use secure tools for communication and collaboration.
What strategies can help in avoiding burnout in a remote team?
Prevent burnout by encouraging regular breaks, setting boundaries between work and personal time, and promoting a healthy work-life balance.
How can managers foster a sense of belonging and inclusivity in a remote team?
Foster inclusivity by ensuring all team members have equal access to information and opportunities, recognizing diverse contributions, and facilitating inclusive virtual social events.
How can technology be leveraged to improve remote team management?
Utilize a range of digital tools for communication, project management, and collaboration, and ensure the team is trained to use these tools effectively.
What are effective ways to manage project deadlines with a remote team?
Clearly communicate deadlines, break projects into manageable tasks, use project management software for visibility, and regularly check in on progress.
How can remote team leaders promote effective time management?
Encourage the use of time management techniques like the Pomodoro Technique or time-blocking, and provide tools for tracking and managing time.
What are some tips for creating a successful virtual onboarding process?
A successful virtual onboarding should include clear communication of role expectations, introduction to team members, and access to necessary resources and training.
How do you maintain confidentiality and privacy when managing a remote team?
Implement secure communication channels, establish clear data handling policies, and ensure all team members are aware of privacy and confidentiality guidelines.
What role does feedback play in managing a remote team?
Regular, constructive feedback helps in guiding team members, addressing issues early, and recognizing achievements, which is vital for remote team development.
How can team leaders facilitate work-life balance for remote employees?
Encourage setting clear boundaries between work and personal life, avoid expecting availability outside of working hours, and respect employees’ time off.
What strategies can be implemented to keep remote employees motivated and engaged?
Keep employees motivated by setting clear goals, providing opportunities for professional development, and recognizing and rewarding good performance.
How can remote teams stay aligned with the company’s overall goals and values?
Regularly communicate the company’s goals and values, and demonstrate how the team’s work contributes to these broader objectives.
What are the key qualities of an effective remote team leader?
An effective remote team leader should be communicative, empathetic, tech-savvy, organized, and adept at building trust and fostering a collaborative team environment.