How Processes help to Continually grow a Nonprofit

Do you want to continually grow your Nonprofit, Social Enterprise, NGO? Be sure to have excellent processes in place. Here’s how processes can help.

GlobalOwls individuals

So, I read a lot of Marketing, Startup, and Nonprofit related articles.

It occurred to me that most articles are about: How to improve X when doing Y, right? How to get more followers on LinkedIn, how to rank better in Google, 5 design elements that’ll improve your time on site, etc.

Don’t get me wrong. I think they’re great!

But I would like to give you a friendly reminder of one often overlooked aspect of continually growing your nonprofit:


Elon Musk noted in a video that in order to build better Tesla cars, he needs to improve the factory that builds those cars.

Many nonprofits are doing well, but in a financial crisis, they’re looking at improving processes and they often find that there are a lot of things that they can improve.

I say, let’s repair the roof while it’s sunny outside. Let’s not wait until it rains.

Trust me, doing this is not going to be boring and you’ll get a lot better results after this assessment.

I mean, what’s boring about being able to double the number of visitors you’re getting in half the time or budget?

Let’s begin!

How to start assessing your processes so you know how to improve

Most processes fall in one of these three categories:

who is doing the work in your nonprofit

(The most efficient way to run a nonprofit is by building platforms where people do the work. No wonder Facebook, GoFundMe, DonorsChoose and other platforms have grown so fast.)

After establishing this, you can think of ways to improve processes or take a leap into the next category.

For instance: you can try to figure out ways to improve the way you grow your social media following, but chances are that using tools will be your best bet.

Here are a few examples of ways to improve. I’ll discuss a few of them, but it’s up to you to discover your own areas where you can save time or money.

Think about your repeated tasks. Which things do you do daily and how can you improve?

what do you want to improve

A few ways to improve your processes

Employees do the work

Set up checklists and templates to save time

Some things, you would need to do yourself or let someone else do it. There’s no other way around it. Examples of such tasks are: writing articles, replying to emails, etc.

Improving on such tasks could be fairly easy sometimes. For instance: make use of checklists and templates. Using an email template, versus not using an email template can save you up to 30 seconds per email. That’s an hour per 120 emails! Using great checklists or templates when writing articles can save you a lot more.

Think about which task you repeat on a regular base and try to set up checklists or templates so you can complete these tasks a lot more efficiently.

Use tools to work more efficient

Every time I introduce a new tool, people get a smile on their face. They often can’t imagine how much time they can save by using the best tools. Did you know that people still use Paint to create graphics? No really, they do! So you can imagine how happy they are when I introduce them to Canva.

Tools allow you to work smarter, not harder. Check out a list I wrote about great tools you could use, here.

Find ways to build a community

I said earlier that there’s no way around writing articles yourself, but there actually is. You can inspire others to write articles on your domain. I think Moz is doing a great job with their YouMoz blog. People are more than happy to write quality content for them.

You can figure out ways to write quality articles in the least amount of time by using the best tools, but you would never match the impact of great user-generated content.

When improving your NGO, think about ways to inspire others to create content. It can be in the form of comments, social media submissions, guest posts, you name it.

Moral of the story:

Building a community is hard, it takes time, it can fail, but if you do it right, the benefits are enormous.

Tools or algorithms do the work

I think this is pretty straight forward, so I won’t be wasting your time too long.

Humans work with tools, this means you can optimize the way you use them by learning to use them more properly, you can search for even better tools (example of Paint and Canva, both tools but one is a lot better) or you can figure out how to build a community.

People do the work

This is a more complicated approach. I will try to be as clear as possible about this.

When people do the work, your main concern is inspiring people to do the work and making sure the quality is high.

To make sure the quality is high, you can add frictions. Product Hunt is a great example. If everyone would be allowed to add their product, there would be a lot of bad quality submissions.

Often times, platforms don’t add friction in the early days to promote traction. Platform owners will delete low-quality content themselves. That’s what Sean Ellis did on But also with curating, you can let employees do the work, algorithms do the work or people (upvotes and flagging).

To inspire people to create content, you will need to provide great tools and an audience. Medium and again YouMoz does a great job in providing both.

Key takeaways

You can drive more traffic and increase conversions, but don’t forget to also address the engine behind everything, your processes. In the early days, that’s what really made a difference. Better processes meant lower production costs and thus a better competitive advantage. Remember the T-Ford?

Figure out which key areas you can optimize in your organization and you’ll notice that everything will run smoother.

Thank you for reading. Please fill free to join the conversation below. I’d love to have a chat.

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